From Click to Contract: The Email Nurturing Strategy Every Landscape Business Needs
Today’s leads, for many landscape and outdoor living companies, are slower to buy, more cautious with their spending, and juggling multiple options. If you’re not following up in a thoughtful, strategic way, you’re losing work to the contractor who is.
That’s where email nurturing comes in. This isn’t about sending a monthly newsletter or blasting out your latest promo. It’s about delivering the right message at the right time to move leads from interest to action.
Let’s break down how your landscape company—residential, commercial, or both—can use email nurturing to close more business and build long-term growth.
Why Landscaping Leads Need Nurturing Now
It used to be easy. During the COVID boom, leads poured in and homeowners were quick to book. Not anymore. Buyers now do more research before ever picking up the phone, request multiple estimates, take weeks or even months to make a decision, and are more hesitant to commit—especially to high-ticket services.
That doesn’t mean the leads are bad. It means your follow-up has to be smarter. Email nurturing helps bridge the gap between the moment someone expresses interest and the moment they’re ready to hire. It builds trust, answers questions, and keeps your brand top-of-mind without being pushy.
Where the Nurture Journey Begins
Before you can nurture leads, you need to know how they’re entering your world. Common entry points include contact or estimate request forms, lead magnet downloads like a "Landscape Design Inspiration Guide," paid ad submissions from platforms like Google or Facebook, past leads who haven’t closed, and re-engaged visitors from remarketing or long-term outreach.
The biggest mistake? Waiting too long to follow up—or not following up at all. Use form fields to segment your leads right from the start, such as identifying whether they are residential or commercial, design-build or maintenance, and how soon they want to begin.
Tools like HubSpot allow you to build workflows with if/then branching logic that automatically sorts leads into the right nurturing path. That way, a residential design-build lead doesn’t receive the same emails as a commercial property manager. The more relevant your message is from day one, the better your conversion rate will be.
Building the Right Funnel for Residential and Commercial Leads
Not all leads think or buy the same way. Your email nurture strategy should reflect that.
Residential leads are making emotional decisions. They’re not just buying a patio; they’re envisioning backyard dinners, family memories, and lifestyle upgrades. Your emails should reassure them that they’re making a good investment, showcase successful projects with testimonials and before-and-after images, clearly explain your process so they feel confident, and address common concerns about cost, timeline, or disruption. Throughout the sequence, include small calls to action, such as downloading a checklist, viewing your project gallery, or booking a discovery call. Nurturing also supports upselling; if they inquired about a patio, guide them toward considering lighting, planting, or seasonal enhancements over time.
Commercial leads are driven by logic and ROI. These buyers care about consistency, communication, contract terms, vendor reliability, and reducing operational headaches or liability. Your commercial nurturing emails should present clear outcomes, such as a case study showing how your team reduced property damage claims by 32%, and reinforce credibility through licensing, insurance coverage, full-time crews, or emergency response capabilities. Write in a professional, concise tone that respects their time. Email nurturing also helps account reps by maintaining trust and visibility during long vendor evaluations or contract renewal windows. Use it to introduce or reinforce upsell opportunities like seasonal property refreshes, snow pre-treatments, or irrigation audits that demonstrate operational efficiency or risk mitigation.
What to Send—and What Works
If you’re just getting started, here’s the kind of content that performs well in nurturing campaigns:
Welcome email: Set expectations, introduce your process, and show what makes you different
How-it-works explainer: Especially for design-build or commercial clients
Objection handling: “Why does quality landscaping cost more?” or “How long will this take?”
Testimonials and case studies: Social proof beats sales copy every time
Personal-style email from the owner or sales lead: Especially in commercial, plain-text emails feel more direct and human
Light education: Tips, timelines, or seasonal insights that help leads understand when and why to take action
Above all, avoid generic content that sounds like it came from a brochure. Nurturing is personal. It’s timely. It should sound like you’re anticipating what the lead is thinking—and helping them move one step closer to a confident “yes.”
Why One CTA Matters: Guide the Next Step
Each nurture email should have one clear goal—and one clear next step. Trying to do too much in a single email often leads to confusion or inaction. Instead, think of each email as moving the lead one step forward in their journey.
Whether it’s downloading a design checklist, viewing a project gallery, or scheduling a call, your call to action (CTA) should be direct and singular. Resist the urge to include three different buttons or four different links. Pick the one thing that matters most at that stage of the funnel.
This also makes it easier to measure success. If the goal of your email is to drive scheduling, track how many recipients clicked the “Book a Call” link and completed the form. If the goal is education, track downloads, views, or scroll depth on the linked content.
Here’s how to think about it:
Early-stage emails: CTA = small, no-pressure actions like “View Our Gallery” or “Download the Guide”
Mid-stage emails: CTA = trust-building moves like “Read This Case Study” or “See How Our Process Works”
Late-stage emails: CTA = conversion-driven prompts like “Let’s Schedule a Call” or “Request a Quote”
By focusing each message on one outcome and measuring against that, you’ll know what’s working—and where leads are getting stuck.
Set KPIs That Actually Measure Progress
Email nurturing only works if you can tell what’s working. For each email or sequence, define a simple, trackable KPI aligned with your CTA. While the purpose of your nurturing campaign is to drive revenue, get more granular.
Some examples:
If your CTA is “Book a Call,” track conversion rate from email click to scheduled meeting.
If your CTA is “Download a Design Guide,” track click-through rate and file downloads.
For educational emails with a video or case study link, measure engagement and time on page.
Go beyond open rates—they only tell you if the subject line worked. What really matters is what happens after the click.
This also helps with optimization. If one email drives clicks but not conversions, tweak the CTA landing page. If a nurture sequence drops off after Email #2, maybe the content or timing needs adjusting. KPIs give you the visibility to improve, not guess.
Don’t Stop at Leads—Nurture Existing Clients Too
Nurturing isn’t just for new prospects. It’s also one of the most underused strategies for client retention and upselling. If your existing clients only hear from you when they get a bill, you're missing opportunities to deepen the relationship.
Email nurturing helps you cross-sell services, such as promoting lighting to lawn care clients or snow removal to maintenance customers. It allows you to introduce enhancements, encourage reviews and referrals, and reinforce the value of recurring services. You can also use it to re-engage seasonal or dormant clients with timely suggestions. Best of all, these emails can be automated, so they support your account managers without adding manual work.
Tools, Timing, and Testing
You don’t need to overcomplicate things to get started.
Tools: HubSpot, Mailchimp, and ActiveCampaign all make it easy to segment and automate.
Timing:
Hit hard in the first week (Days 0–7), when interest is fresh.
Follow with light check-ins over the next 2–4 weeks.
Reengage monthly or quarterly for long sales cycles.
Testing:
Try plain text vs. designed layouts (we find plain text usually works best)
Test subject lines and CTA language
Look beyond open rates—track actual actions (e.g. link clicks, booked calls, downloads)
Bonus: Reinforce Your Nurture with Paid Retargeting
Email nurturing is powerful—but your lead funnel becomes even more effective when paired with smart retargeting.
Retargeting with Meta and Instagram ads helps you stay visible in a more visual, attention-grabbing format. These ads don’t replace nurturing, they are simply another form of nurturing, by meeting your prospects where they spend time online, reminding them why they were interested in the first place.
Your retargeting ads can mirror your email content (or vice-versa):
Think project visuals, testimonials, process explainers, or timely service reminders. But instead of relying solely on inbox engagement, you’re showing up in their social feed—keeping your brand top-of-mind during the decision-making phase.
For residential leads, prioritize emotionally engaging imagery and aspirational messaging (think cozy patios or family-friendly backyards).
For commercial prospects, use clean visuals, credibility markers (like insurance, fleet size, or uptime guarantees), and subtle CTAs that reinforce trust.
Together, email and retargeting create a lead funnel that works across touchpoints—whether your leads are in their inbox, on Instagram, or just not quite ready to click “schedule now.”
Final Thought: The Best Leads Don’t Always Convert Right Away
Some leads need time. Others are waiting for budget approval or comparing bids. Some are just thinking about next season.
If you're only engaging with the people who are "ready now," you're missing a massive opportunity. Email nurturing keeps your company in the running by showing up consistently, offering value over time, and building trust that leads to a confident "yes."
Want Help Building a Nurture Campaign That Works?
Halstead Media helps residential and commercial landscape companies create custom nurture funnels that keep leads engaged, informed, and ready to act—without relying on random follow-up. Let’s talk about what nurturing can do for your pipeline, beyond just email. Start here.
